SHORT WORKPLACE MESSAGES AND DIGITAL
MEDIA
As we know the way of communication has
changed. Technological devices are used everywhere to communicate, in our
personal life and professional life. Here we are going to discuss some short
forms of communication.
Wake up in the morning and firstly
check your e-mail!
Isn’t the above statement familiar to
everyone? As we know, that e-mail is an electronic way to communicate with each
other. In workplace, e-mails are used because we can keep a record of data and
attach documents and links. However there is a problem that the average person
using e-mail for business has. They receive and send over 100
emails a day, according to a report published by
the Radicati Group. Most importantly, e-mails are misunderstood easily, So
we should follow some steps to writing a professional e-mail (Masters,
2014) .
Here, I am attaching a video that elaborate some tips for writing professional
email.
Tips for writing a
Professional E-mail
v Clear
Purpose: According to David Masters, we should have a clear purpose
for writing an e-mail because if you are not sure about it, then you are
wasting your time and the recipient’s time. So, write a subject line that make
your purpose clear. (Masters, 2014) .
“Never use a long word where a short one will do”
Use short sentences and words, which are easy to
understand. It will be more effective and easier to deliver our message in the
correct manner. It will make our e-mail more understandable (Masters, 2014) .
v Use five sentences: Always use five sentences
for an e-mail. If we use less than five sentences, then it will look rude. If
we use more than five sentences, then it will take too much time.
v Use active voice: There are two kinds of
voice: active and passive. Always try to use active voice because it is easy to
read and understand. To make your e-mail more effective, use the last names of
the receivers (Masters, 2014) .
v Proofread E-mail: It is important to proofread
e-mail. Check sentence formation, grammar mistakes and punctuation before
hitting the send icon. It will make our e-mail error free. It will have a
positive impact on reader. In addition, we can make messages direct. (Masters, 2014) .
v Professional e-mail address: If we want to show our
professionalism, then our e-mail address is first step towards it. Always use a
professional e-mail address because it will be the first thing that give our
impact to receiver (Anna, 2018) .
v Closing Remarks: At the end, use the
closing remarks like thanks and best regards these are looking professional.
Avoid use best wishes (Wil, 2016) .
Do you find it
helpful while drafting an e-mail?
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